A declining letter to a client who has just sent your a precious gift. Giving him/her a good reason why you can not have it.

 

Office # 09, Old Block

Admin: Rooms, C &W

(City name).

30 June, 20XX

 

Mr. Zulqarnain,

                        It has come to my knowledge from my gate keeper that a shipment containing an Air condition is delivered at home this morning. This gift bears your name and best regards. I am honored that you bestowed such love on me but my conscience does not allow me to keep it even if you still do not expect special favor in the upcoming project. The project will be given only and only on merit basis. Therefore, I cannot have this gift which may force my hand in your favor. Hope you will understand my compulsion.

 

 

Regards

Mr. Yaqoob (Sub-Engineer)

C & W (City)